8. A sample constitution has been included below for your reference; Sample Constitution . Name; The name of the Association shall be The (Property Address) ... Option: Any assets remaining after meeting liabilities must be distributed among local charities or other community groups with similar aims to the Association and nominated by the meeting. 2. A basic constitution is provided below . Object . Let them know you are looking for a constitution to study so you can create your own. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership Alterations to the By-laws can be made only at Management Committee Meetings provided notice of the proposed alteration/s has been duly notified to Committee Members. 9.4 Procedures at General Meetings: The Members may regulate their meetings and proceedings as it finds fit, subject to the following: a. To acquire, hold, deal with, and dispose of any real or personal property; To open and operate bank accounts; To invest its money – in any security in which trust moneys may be invested; or in any other manner authorised by the rules of the Association; To borrow money upon such terms and conditions as the Association thinks fit; To give such security for the discharge of liabilities incurred by the Association as the Association thinks fit; To appoint agents and employees to transact any business of the Association on its behalf for reward or otherwise; To build construct erect maintain alter and repair any premises building or other structure of any kind and to furnish equip and improve the same for use by the Association; Accept donations and gifts in accordance with the objects of the Association; Print and publish any information by any media including newsletters, newspapers, articles or leaflets for promotion of the Association; Provide gifts and prizes in accordance with the objects of the Association; Organise social events for Members and the promotion of the Association; and To enter into any other contract the Association considers necessary or desirable. Discuss each of these with your group, and take notes. The business of each Annual General Meeting shall be: By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. Additionally, they will have the same focus or purpose as your company. endstream endobj 166 0 obj <>/Metadata 12 0 R/Pages 163 0 R/StructTreeRoot 22 0 R/Type/Catalog>> endobj 167 0 obj <>/MediaBox[0 0 595.32 841.92]/Parent 163 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 168 0 obj <>stream Therefore, it becomes important to create such a document with the utmost care and effort. It will also determine the limit of the activities Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and ... Be an official representative of the students of Hawkeye Community College. If, at the end of 30 minutes after the time appointed in the notice for the opening of the Meeting, there be no quorum the meeting shall stand and adjourn for one week. NAME OF NATIONAL GOVERNING BODY. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. Preamble: A one paragraph statement of the mission of the organizations, telling why it was created. Alteration of the Constitution. 2. All financial members may attend the Annual General Meeting. Entitled to all advantages and privileges of membership. Alteration of the Constitution. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. ¢ zB r �= Ù À ¼ À À À �= ‘ ‘ ­ ­ ²= h h h À ^ ‘ ¤ ­ Ù ­ ›= h À ›= h h 6 47 › 5 ¤ '= ­ ÿÿÿÿ €„P\£ÏÊ í Ê Ï; ‡= È= 0 ø= ë; ìB è " ìB 8 '= ìB Ù '= ` À À h À À À À À �= �= The signatories to the Association’s account/s will be the Treasurer and any one (1) from the following; President Vice President Secretary Treasurer All property and income of the Association will apply solely to the promotion of the objects of the Association and no part of that property or income shall be paid or otherwise distributed, directly, or indirectly, to members, except in good faith in the promotion of these objects. 2. Within one month of the passing of a Special Resolution, the Secretary shall notify the Department of Consumer and Employment Protection of the amendment. There is not much competi… To promote the understanding of how to establish a constitution for new organizations. This Charity Constitution Document Templates subfolder provides a range of constitution document templates for various types of legal structure for use when forming a new charity. this Constitution. The seal shall not be used or affixed to any deed or document except pursuant to a resolution of the Management Committee and in the presence of at least the President and two members of the Committee, both of whom shall subscribe their names as witnesses. The Secretary shall give at least seven (7) days notice, in writing, of the date of the General Meeting to the members. AFFILIATED CLUB’S OR TEAMS A club or team desirous of becoming an affiliated club or team must take application in accordance with the by-laws of the Association. Management of the Association shall be vested in the Management Committee elected by the members at the Annual General Meeting and consisting of; President Vice President Secretary Treasurer ____________ Committee Members (Number to be nominated) Club or Team delegates No person shall hold more than one position on the Management Committee at any one time. endstream endobj startxref To encourage student involvement and to promote service activities within said community. (In the case of a licensed club, the Director of Liquor Licensing must also be notified.) The Trust Deed shall be abided by at all times and takes precedence over the Constitution. Ü Ş æ ç [ ] n o and will be affiliated or registered to the. It is a record of agreements on the basic principles of the organisation and is legally binding on all members. 1. the constitution and rules and regulations of the network. NAME: The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) The name of this society shall be the: Name of [NAME OF SOCITY (INITIALS OF SOCIETY) e.g. The auditor’s report shall be attached to such financial report. 1 Name of Community Based Organisation (CBO) 1.1 The name of the CBO is ……………………………. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of FINANCE: All funds of the Association shall be deposited into the Association’s accounts at such bank or recognised financial institution as the Management Committee may determine. MANAGEMENT COMMITTEE N.B (1) Sometimes called Executive Committee. There fore from the experience i have got, i would like to share with you, as it might be helpful to you. A member may at any reasonable time inspect the records and documents of the Association. To help ensure XXXXXX [Name of Site] is a well-maintained and safe public site which can enhance the quality of life for local people by improving their physical and mental health and act as a focus for bringing people together. 3. and shall be entitled to attend and vote. Club. Article 2. Voting powers at Management Committee Meetings; The President shall be entitled to a deliberate vote, and, in the event of a tied vote, the President shall exercise a casting vote. NAME OF . Article 1 . AUDITOR The Annual General Meeting shall elect or appoint an Auditor or Auditors. Each affiliated club or team shall appoint or elect a delegate as his or her representative to meetings of the Management Committee. A member of the management committee may lose his or her seat on the committee for either of the following; Absence from three or more meetings without leave of absence. It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. Our constitution. conducted as provided in this constitution and bylaws. The quorum at the Annual General Meeting, shall be a minimum of __________ members. A full copy of the Trust Deed must be held in the church office for members to inspect at any reasonable time. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. JUNIOR MEMBER Any person under the age of 18 years may become a Junior Member. The name of the club is _____ Hereinafter referred to as the “club” 2. MODEL CONSTITUTION OF A COMMUNITY BASED ORGANISATION AS WATER SERVICES PROVIDER. SAMPLE CONSTITUTION . The scope of a charity constitution is widespread covering almost all aspects of a non-profit’s operations. Any member may nominate a person to the Management Committee for consideration for Life Membership. The agenda for an Annual General Meeting shall be; Opening of Meeting Apologies Confirmation of Minutes of previous Annual General Meeting Presentation of Annual Report Adoption of Annual Report Presentation of Treasurer’s statement Election of New Executive and appointment of Auditor Vote of thanks to outgoing Executive Determination of Annual Membership Fee Notice/s of Motion Urgent general business Closure General Meetings General Meetings may be called by the Management Committee or at the request of the President and Secretary or on the written request of __________ members of the Association. Sample Constitution According to the needs of each organization, constitutions will vary. The name of the Society (referred to in these Rules as "the Co-operative") shall be The True Food Community Co-operative Limited. Amendments to the constitution. 1. Found not to be a financial member. Ensure freedom of action of independence from any religious body or organization. No other business shall be dealt with at that General Meeting. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. (b) All members shall be given at least fourteen days’ notice of the A.G.M. The club will be called . 181 0 obj <>/Filter/FlateDecode/ID[<2D118FFDBEE69E44B66BDC88645D1DDB>]/Index[165 33]/Info 164 0 R/Length 89/Prev 325852/Root 166 0 R/Size 198/Type/XRef/W[1 3 1]>>stream The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. It is important to try and get a constitution that actually reflects the way in which you want to do things. PATRON The Association may, at its discretion, elect a patron/s or vice patron/s of the Association for such period as may be deemed necessary. Authority. 3.1.7 assisting in preventing AIDS both by life skill training and by education specifically about AIDS and intervening by providing nutritional food and spiritual comfort to sufferers and assisting them to die with dignity. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) I have been struggling to write Constitution for my NGO for a couple of months, then i finally made it. Structure - Meridian FM Radio. 1. COMMUNITY BASED ORGANISATION CONSTITUTION AND BY-LAWS CONSTITUTION AND BY LAWAS OF: MY PASSION MY COMMITMENT VISION T o be the community development organization of choice, having impact on poverty eradication by creating value based community members who are sensitized, educated advocates and participants in community development through enhanced training and … 8. Name. Specific authority is delegated to the Elder Board or other organization units in this document; all remaining authority is retained by the Congregation, who has the authority to: a. call a pastor b. terminate the call of a pastor c. adopt amendments to the constitution and bylaws d. There is no point in lumbering yourself with a lot of bureaucracy you don’t want, or writing down loads of things you don’t intend to do, simply because you think they are what people expect. Preserve the liberties of each individual member of the church. 165 0 obj <> endobj To act as a medium for the members social, cultural and political objectives. in the month of _____. NAME OF CLUB . All accounts due by the Association shall be paid by cheque after having being passed for payment at the Management Committee Meeting and when immediate payment is necessary, account/s shall be paid and the action endorsed at the next Management Committee Meeting. adopted) that sets out the aims of the group, how it will be managed (or governed), who can be members and other important items. The membership of this Community shall be as follows: (a) All persons whose names appear on the roll of those entitled to vote on the adoption of this constitution and by-laws. The Greater [NAME OF SOCITY] is a not-for-profit educational organization dedicated SAMPLE CONSTITUTION SAMPLE CONSTITUTION CONT. POWERS OF THE MANAGEMENT COMMITTEE The Management Committee shall carry out the day-to-day running of the Association and shall have the power to: Administer the finances, appoint bankers, and direct the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account; Fix the manner in which such banking accounts shall be operated upon, providing the Management Committee passes all payments; Fix fees and subscriptions payable by members and decide such levies, fines and charges as is deemed necessary and advisable, and to enforce payment thereof; Adjudicate on all matters brought before it which in any way affect the Association. ALTERNATIONS TO THE CONSTITUTION AND BY-LAWS: No alteration, repeal or addition shall be made to the Constitution except at the Annual General Meeting, or General Meeting, called for that purpose and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose. 3. To promote the understanding of how to establish a constitution for new organizations. The club will be called . The Board A. ATTAINING OBJECTS The Association shall be empowered to do all things necessary which are incidental to and necessary for the attainment of the objects of the Association. 197 0 obj <>stream & Jamesville Fish Society (JFS)] SECTION 2 . We willwork to: 1. find out the views of local people and site users 2. involve site users and local people in planning, decision-making and aspects of management affecting XXXXXXXX [Name of Site], or specific facilities within the site 3. improve funding to maintain and increase the facilit… A constitution is the document that has been agreed by the members of the group (i.e. HOW TO WRITE A CONSTITUTION AND BYLAWS SAMPLE CONSTITUTIONAL OUTLINE Title of Document: Constitution of “Organization’s Name,” University of Southern Indiana. Therefore, it becomes important to create such a document with the utmost care and effort. The decisions you make will help you write your constitution. &F a$gd½X $a$gd½X $„7^„7a$gd½X $ The aims and objectives of the club will be: To offer support opportunities in . The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. 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